Facilities Rental Policy
Rent the Club for your Birthday or other Event

Requirements:

Person(s) renting must be a responsible Active/Associate Member in good standing.
Person(s) renting must have been a paid Member in good standing for no less than 90 days prior to initiating request.
All rentals must be approved by a majority vote of the Board Of Directors.

Memorials

Members:

The Showfolks Of Sarasota allows memorials to be held at the club at no charge for any Member in good standing.

Non-Members:

Non-Members or Members whose Membership has lapsed, must be represented by an Active/Associate Member ‘sponsor’. Non-Members or Members whose Memberships have lapsed may be subject to rental fees as determined by the Board Of Directors. A Member ‘Sponsor’ will be responsible for all fees as well as planning and organizing the event.
The Club must be staffed as prescribed by the board of directors at the time of approval. Bartender, Front Door, Maintenance, and Cleaning must be addressed and agreed upon prior to any event being approved. $100.00 Cleaning Deposit (may be partially refunded if the club is cleaned)

Circus Affiliated Organizations – CHS, CFA, CATS etc…

Use of the club by Circus Affiliated Organizations are at the discretion of the Board Of Directors.

Outside Organizations

The club may be rented by outside organizations at the discretion of the Board Of Directors. An Outside Organization must be ‘Sponsored’ by a Club Member in good standing. Said Member to be responsible for all Club policies.

Fees for Rental by an Outside Organization

$625.00 Basic Rental (Up to 100 attendees)
Cost of paid staff (Staff to be determined by the Board Of Directors i.e. Bartender, Front Door, Maintenance, Supervision.)
Paid staff cost may be calculated at $15/Hour per staff member. All staff are to be non-participants of the party and are considered employees of the Club.

CATERING

Food that is brought in must be fully cooked (off-site) and ready to serve. The use of the Kitchen for cooking is not included in the Rental agreement. A Renter may use the prep-surfaces and refrigeration in the kitchen. However, use of the stove top, oven or any other appliances must be approved by the board of directors at the time of rental and will increase the fees charged.

Birthday Parties

The club may be rented for Birthday Parties by Members only.
If the Party is held on a night when the club is open and the party is not private (i.e. all members are welcome to attend), the rental fee may be waived by the Board Of Directors. A fee of $100.00 will be charged to cover the Club’s additional cleaning and maintenance.

Any party that exceeds 100 attendees will be subject to additional fees.
If the Party is held as a ‘Private’ party, the renter is subject to the following basic fees:
$625.00 Rental Fee. (Up to 100 attendees) Cost of paid staff (Staff to be determined by the Board Of Directors i.e. Bartender, Front Door, Maintenance, Supervision.) Paid staff cost may be calculated at $15/Hour per staff member. All staff are to be non-participants of the party and are considered employees of the Club. $100.00 Cleaning Deposit (may be refunded if the club is cleaned) Parties may be attended by Members and Non-Member. Non-Members are considered Guests of Members and have no Bar Privileges. The ration of Members to Non-Members may not exceed 80/20 (a minimum of 80% Members to 20-% Non-Members). Renters are liable for any damage to the club If a party is to be attended by Minors, responsible adult supervision is required. Proof of responsible adult supervision will be required at the time the rental request is presented to the Board Of Directors. At no time may a Renter bring alcohol into the club. Such an offense will result in immediate termination of the event and the ejection of all guests.